Higher Degree by Research Review Board

Annual Progress Reports and HDR Review Board

Each Student Annual Progress Report will be submitted to a Higher Degree by Research (HDR) Review Board meeting of staff in mid-April/May of the reporting year where they will be considered in conjunction with the APRs submitted by each Supervisor.

The HDR Review Board meetings will take place in each Enrolling Area and at least one member of a student’s supervisory panel (Supervisor, Co-Supervisor or Associate Supervisor) must be in attendance. Meetings shall be run in a format similar to the current Board of Examiners meetings and be chaired by the Head of Enrolling Area, or designate. It is recommended that the relevant Graduate Research School (GRS) staff member also attend each meeting.

GRS staff will produce a Collation Sheet for each Enrolling Area with relevant student data. The Collation Sheets, together with the student and supervisor APRs, will be dispatched to Heads of Enrolling Area in April of the reporting year. Where the Head of Enrolling Area is the student’s supervisor, Collation Sheets and APRs will be dispatched to the Postgraduate Coordinator.

If a student has submitted a document, in confidence, detailing any concerns that he/she has regarding his/her candidacy then these comments will not be presented to the Higher Degree Review Board and will be considered separately by the Associate Deputy Vice-Chancellor, Research Training within the Office of Research and Development. A student’s entire report is not confidential, only the separately submitted document is considered in confidence.

Following discussion at the HDR Review Board, the Head of Enrolling Area (or Postgraduate Coordinator) will complete the Collation Sheet for the Enrolling Area and assign one of the following recommendations for Academic Status to each individual student.

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Supervision levelWhat this means
Doctoral & Masters Level 1The supervisor is registered to supervise both doctoral and master (by research) students and may act in any capacity on the Thesis Committee.
Doctoral & Masters Level 2The supervisor is registered to supervise both doctoral and master (by research) students and may act in the capacity of Co-Supervisor or Associate Supervisor only.
Masters only Level 2The supervisor is registered to supervise master (by research) students only and may act in the capacity of Co-Supervisor or Associate Supervisor only.

At the conclusion of the HDR Review Board, ALL Collation Sheets and APRs shall be returned to the appropriate GRS staff member by the deadline date of 31 May of the reporting year. Actions will be taken as follows:

Supervision levelWhat this means
Doctoral & Masters Level 1The supervisor is registered to supervise both doctoral and master (by research) students and may act in any capacity on the Thesis Committee.
Doctoral & Masters Level 2The supervisor is registered to supervise both doctoral and master (by research) students and may act in the capacity of Co-Supervisor or Associate Supervisor only.
Masters only Level 2The supervisor is registered to supervise master (by research) students only and may act in the capacity of Co-Supervisor or Associate Supervisor only.