Annual Progress Reports

Annual progress reports enable you and your Thesis Committee to assess the progress of your research project and plan the next stage of your research. They are also the means by which you justify to the University the continuation of your research project and your continued enrolment. Your APR, submitted online, is a questionnaire-style report to which you must also attach a one-page summary of your progress. If you wish, you may also submit a document, in confidence, detailing any concerns that you may have regarding your candidacy. Your supervisor is also required to fill out a similar summary of your progress.

The APR is one of a number of avenues available to you as a candidate to raise any concerns you might have about the level and standard of your supervision, or your ability to complete your research project according to plan. If you have been experiencing any problems or can foresee some difficulties arising then you should raise these issues at this point. If your program of study is not progressing according to plan you must make note of this fact and provide some discussion of intervening factors. The reason for this is that if in the future, you need to apply for an extension of time to complete your program (especially for scholarship holders), your application will be assessed in relation to your annual progress reports. You will not be able to make reference to extenuating circumstances in previous years if these have not been mentioned in your APRs (see section on Extension of time to complete and Rule 10: for Doctoral Degrees by Research, Section 4(c)(ii) and Rule 11: Degree of Master by Research, Section 4(c)(ii)). This is of particular importance if you are receiving a scholarship which usually provides funding for a limited period.

Next Reporting period: 14 February – 31 March 2017

Annual Progress Reports will open for a 6 week period commencing Tuesday 14 February 2017.  Supervisors and HDR students will receive an email notification prior to the opening of the reporting period.

Downloadable documents

APR Process map [.pdf – 28kB]

APR Student /Supervisor Discussion Guidelines [.pdf – 31kB]

 FAQs

Who must complete a report?

Students

  • Students who commenced their higher degree by research on or before the 31 December of the previous academic year.  Please note this includes students who have yet to obtain candidacy.
  • Students who are undertaking coursework units only prior to being enrolled in the thesis unit.
  • Students who are currently on Leave of Absence and/or have been on Leave of Absence for the majority of the reporting period.
    (The report, including a timeline of work yet to be completed, is an indicator of intent to continue enrolment for the next year.)

Note: Students will be required to confirm some information, such as key dates, using eStudent which is accessible through OASIS.

Supervisors

  • Supervisors of Higher Degree by Research students (including Interim Supervisors). However, in some cases, for example, when a Supervisor is on leave, an Associate Supervisor or Co-Supervisor may be nominated to complete the report instead.

Note: Supervisors must complete reports for those students who have a status of “Enrolled” or “LOA” as at 31 December 2015. Reports must be completed even if the student is currently on Leave of Absence or has been on Leave of Absence for the majority of the reporting period.  Students who are undertaking coursework units only prior to being enrolled in the thesis unit should also have a report completed.

Who does not need to complete a report?

Students

  • Students who commenced their course of study after the 1st January in the reporting year.
  • Students who have submitted their thesis to the Thesis Examinations Officer in the Graduate Research School on or prior to 31 March of the reporting year.
  • Students who have officially notified the University of their complete withdrawal from their course on or prior to 31 March of the reporting year.

Supervisors

  • Associate Supervisors and Co-Supervisors of higher degree by research students (including Interim Associate/Co-Supervisors).  However, in some cases, for example, when a Supervisor is on leave, an Associate Supervisor or Co-Supervisor may complete the report instead.

What to do before completing a report

Students

  • Students should meet with their Supervisor (or an alternate member of their Thesis Committee if the Supervisor is not available) to discuss their progress and completion of their report.

Note: If a student is unable to communicate with the supervisor or another member of the thesis committee before the due date, they should indicate the reason in the report at Question 13, but still submit the report by the due date.

  • From January 2015, all HDR students should have completed the online Research Integrity (RI) unit in Blackboard (accessed via OASIS).

Note: Students who have not completed the RI unit at the time of submitting their APR, will be placed on “Conditional” status until RI completion is confirmed.

Supervisors

  • Supervisors should meet with their Higher Degree by Research student/s prior to submitting their report/s.
  • Associate Supervisors and Co-Supervisors (including Interim Associate/Co-Supervisors) may have to meet with their Higher Degree by Research student/s if they are completing a report on behalf of a Supervisor who is on leave.

What happens if you do not complete a report?

Students

  • Students who do not submit their Annual Progress Report by the closing date of the reporting period will have their enrolment withdrawn and their status changed to Absent Without Leave (AWOL). The Faculty Graduate Studies Committee will recommend to the University Graduate Studies Committee that the enrolment of students who are Absent Without Leave for over six months be terminated (see Section 9 (d) and 16(a)(iv) of Rule 10 and Rule 11).

Supervisors

  • Supervisors who do not submit an Annual Progress Report for their student by the closing date of the reporting period will cause their student’s enrolment status for the next year, allocated at the Higher Degree by Research Review Board meeting, to remain as “Pending”.
    A list of supervisors who have not completed reports shall be provided to Heads of Enrolling Area, and copied to the Faculty Deans of Research and Faculty PVCs.

What happens if a confidential document is submitted by a student?

Students wishing to submit a document, in confidence, detailing any concerns regarding their HDR enrolment/candidacy/supervision may do so at Question 32 of the report. It should be noted that these comments will not be presented to the Higher Degree by Research Review Board and will be considered separately* by the Associate Deputy Vice-Chancellor, Research Training within the Graduate Research School.

*A student’s entire report is not confidential, only the separately submitted document is considered in confidence.

Contacts for questions

If you have any questions about the Annual Progress Report process please contact the Graduate Research School at GRS.CurrentStudents@curtin.edu.au.