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Curtin University
Office of Research & Development

Guidelines for research students

Thesis submission

Submitting the thesis

Title page approval

You are required to have the title page of your thesis approved before submission. Please email your title page to the Office of Research and Development for approval: Your title page must be checked to confirm that the title and layout are both correct. View the thesis title page details [.doc - 149 kB] here.

Please note that if you wish to change your title from that approved at candidacy you must first submit an Application for Variation to Candidacy form as described in the section on variation to candidacy.

Required forms

In submitting your thesis you must sign a Copyright and Release of Thesis for Examination [.pdf - 37 kB] form which grants Curtin University the right, following the award of the degree, to display or copy any or all of the thesis for use within Curtin University and make available the thesis to other persons or organisations being either educational or industrial, for reference purposes or for other legitimate educational purposes. In addition, this form confirms that the work presented is yours alone and has not been submitted for another academic award. You must also confirm that you have emailed an Abstract, or short summary of your thesis of not more than 75 words which has been approved by your Supervisor, to the Thesis Examinations Officer for inclusion in the Australian Higher Education Graduation Statement. A Graduation Statement shall be issued to students who have their degree conferred on or after 1 November 2010. Your supervisor, on behalf of the Thesis Committee, will also sign this form confirming that the thesis is to be submitted for examination.

Other forms related to research student thesis examination are available via the Forms page.

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Supervisor's approval

Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research, Section 11(h) provides that you may not submit your thesis for examination without the recommendation of your supervisor on behalf of the Thesis Committee. Your supervisor will complete the relevant section of the Copyright and Release of Thesis for Examination [.pdf - 37 kB] form.

In the rare case you wish to submit but your supervisor will not recommend the thesis for examination, Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research, Section 11(h) states that you may request that your thesis be sent for examination in accordance with doctoral/master Section 15 "Grievance Procedures" (see complaints and grievance resolution procedures).

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Number of copies

Dependent on which format your examiners prefer (electronic or hard copy), you may need to provide temporary bound copies of your thesis to the Thesis Examinations Officer within the Office of Research and Development.

Permanent binding will only be carried out after the examination process is complete and your thesis has been classified as passed, as explained in the section on the examination process. See the section below on final binding.

If necessary, you should contact the Thesis Examinations Officer prior to submission of your thesis for up-to-date advice.

Scholarship holders must contact the Manager, Scholarships in the Office of Research and Development to provide their date of submission. Copies of your receipts will be needed for reimbursement if your scholarship has a thesis allowance.

Photocopying and printing

Temporary thesis binding (fastback/thermal) is performed by the Guild Copy & Design Centre (Building 106B, next to the Tavern). They will not bind your thesis if your title page has not been approved. Copies of your thesis are first bound in temporary form and sent to the examiners (if required in lieu of an electronic copy). Annotated copies are returned to the enrolling area following completion of this process.

Final binding

Once your thesis has been approved, both master and doctoral candidates are required to present two copies to the Office of Research and Development for final binding. 

Once bound, the final copies of your thesis are distributed to you and your supervisor by the Guild Copy & Design Centre.

Additional personal copies of the final bound thesis may be requested. Personal copies may also be leather bound and when ordering leather copies please state your preferred colour from samples held at the Guild Copy & Design Centre.


A thesis is usually examined by a panel of two examiners. A PDF copy of your thesis is retained by the Thesis Examinations Officer during the examination process. If either of your examiners wish to receive a hard copy over electronic delivery you may be required to organise temporary bound copies. For current Binding Costs please contact the Guild Copy & Design Centre.

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Digital thesis submission

Once your thesis has been passed, you are also required to submit a digital copy of the final version of the thesis in a format approved by the University Graduate Studies Committee in accordance with the Guidelines for the Submission of Digital Theses of Higher Degree by Research Students [.pdf - 35kB] (Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research, Section 11(k) and 18(b)).

This electronic version of your thesis will be held in Curtin’s institutional repository espace@Curtin, which will allow world-wide access to your work.

For detailed information on how to submit your thesis in digital format, please visit the library's webpage on Curtin theses. For the relevant form and guidelines please visit the forms page of the Office of Research and Development website.

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Enrolment status

Provided you have complied with the requirements for submission of thesis, the Thesis Examinations Officer will amend your enrolment status to "thesis under examination" which is the status you hold following submission of the thesis and prior to determination of the classification of the thesis by the University Graduate Studies Committee.

Please note that this enrolment status does not attract any financial liability (that is, you will not incur fees). International students who pay fees will be invoiced for fees up to the date of thesis submission (calculated on a pro-rata basis). However, international students who submit their thesis after the census dates (please see the special note at the bottom of the page) will be liable for fees for the full semester. In this instance you may be eligible for a refund which may be applied for through the Fees Centre in Student Central. Further information is available via the Fee Information on the policies page of this website or via the section for International HDR students on the Fees Centre website.

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