Applying for and managing an ARC grant

The round specific information and resources found below are designed to assist researchers and research administrators who are preparing ARC applications in the following schemes. Here you’ll find information and links to key documents applicants will need to read, along with a variety of tip sheets, templates and other resources created by the Office of Research and Development (ORD).

Open schemes

Linkage projects

The Linkage Projects scheme provides funding to Eligible Organisations to  support the growth of research partnerships between university researchers, other organisations and end-users in Australia and overseas that initiate new knowledge, technologies and innovations and strategic research alliances.

This scheme supports research and development projects which:

  • are collaborative between higher education researchers and other parts of the national innovation system;
  • are undertaken to acquire new knowledge; and,
  • involve risk or innovation

The following information relates to the preparation and submission process for this scheme. Linkage Projects schemes is open for submissions at any time from 1 July 2016 to December 2016.

The application process

STAGE 1 – APPROVALS: 6-8 weeks prior to intended submission

  • New Applications

Provide an Expression of Interest (EOI) form to your Head of School and Faculty Dean of Research for consideration approximately 8 weeks prior to the intended submission date for the application (or earlier). Once approved by both, the EOI should be submitted to ORD-grants@curtin.edu.au.

  • Fast Track Applications

Provide a copy of well-developed proposals or proposals for re-submission along with a completed Fast Track Approval form to your Head of School and Faculty Dean of Research for consideration approximately 6 weeks prior to the intended application submission date. Once approved by both, the Fast Track Approval form should be submitted to ORD-grants@curtin.edu.au.

Please note that Faculties and ORD will not be obliged to support applications that do not comply with the approval process.

STAGE 2 – FULL PROPOSALS: 4-6 weeks prior to intended submission

  • Commence Proposal in RMS

Commence preparing your full applications on Australian Research Councils’ Online Research Management System (RMS). You will need to obtain an RMS user account in order to access the system.

Ensure you familiarise yourself with the Funding Rules and other relevant documents. It is also essential that you prepare your application with reference to the ARC Instructions to Applicants. It is recommended that applications are developed in consultation with your named advisors/reviewers.

  • Budget

Please contact the relevant Research Support team to assist in preparing your project budget:

Science and Engineering: ORD-support-SAE@curtin.edu.au

Health Sciences: ORD-support-HTH@curtin.edu.au

Humanities: ORD-support-HUM@curtin.edu.au

CBS: ORD-support-CBS@curtin.edu.au

  • Request not to assess

Contact ORD-grants@curtin.edu.au at least 3 weeks prior to your intended submission date if you wish to submit a request not to assess.

STAGE 3 – FEEDBACK: 3 weeks prior to intended submission date

  • Request a Compliance Review

A request to review substantially completed applications should be sent to ORD-grants@curtin.edu.au at least three weeks prior to the preferred submission date to allow for a comprehensive compliance check incorporation of any amendments before the final date of submission

Incorporate any suggested amendments at least one week prior to the final date of submission

STAGE 4 – FINAL SUBMISSION: 3 days prior to intended submission date 

  • Provide Certification Forms

Provide a fully signed certifications as per the below instructions prior to submitting your proposal to the Research Office in RMS 2.0

  • Signature of all Chief Investigators with approval from their Head of Area. Note that approval from the Investigator’s institution is required for non-Curtin Chief Investigators.
  • Signature of all Partner Investigators. Note that approval from the CEO (or delegate) for all Australian-based Partner Investigators is also required

Electronic signatures are permitted, certifications are a mandatory ARC requirement – template is provided below.

  • Submit Proposal

Submit the finalised application by clicking ‘Submit to Research Office’ in RMS 2.0 at least three days prior to the intended submission date.

STAGE 5 – REJOINDER: Approximately 8 weeks post proposal submission 

  • Review Assessor Comments and Submit Rejoinder

ARC schemes have a rejoinder process whereby applicants have the opportunity to respond to assessor comments. This is an important opportunity to convince the reviewers that your project should be funded. Applicants will be notified of expected rejoinder deadlines on submission of their proposal.

For any queries related to your ARC Project applications, please contact ORD-Grants@curtin.edu.au.

Key ARC documents and information

For General information on Linkage Projects (Funding Rules, FAQ’s, sample application forms, Instructions to Applicants, Eligibility Request forms) visit the Linkage Projects section on the Australian Government’s Australian Research Council’s website.

RMS 2.0 user guides 

The following links are to downloads on the Australian Government’s Australian Research Council’s website.

RMS minimum system requirements

RMS 2.0 will be compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

Resources

Please note, to download some of these documents, you will need to enter your Staff ID and password.   Non Curtin staff members should contact ORD-grants@curtin.edu.au for access to the key documents provided below.

Templates for PDF sections (requires login)
The following documents can be downloaded via the ARC Linkage Project Grant application templates section under Staff forms. Requires login.

Curtin forms

Help

For any further enquiries, please do not hesitate to contact ORD-Grants@curtin.edu.au

Linkage Infrastructure, Equipment and Facilities (LIEF)

This scheme provide funding for research infrastructure, equipment and facilities to:

  • encourage Eligible Organisations to develop collaborative arrangements with other Eligible Organisations, higher education institutions and/or their Partner Organisations to develop and support research infrastructure
  • support large-scale national or international cooperative initiatives thereby allowing expensive research infrastructure to be shared and/or accessed
  • support areas of existing and/or emerging research strength
  • support and develop research infrastructure for the broader research community.

The following information relates to applications opening in February 2017.

Timeline

Deadline Date
Expression of Interest 13th January 2017
Strategic EOI Outcome Mid-January 2017
Internal Submission for Review and Feedback 10th March 2017
Completed Applications 27th March 2017

The application process

Application Process:

All required Forms are available under the Resources tab below.

  1. Expression of Interest Complete the required EOI Form (Strategic or Researcher Led) and submit to the relevant Faculty Dean of Research (details below) and ORD-grants@curtin.edu.au by Friday 13th January 2017.
  2. Full Applications
  3. Approved applicants are to complete applications on the ARC’s Research Management System (RMS), in consultation with Deans of research and internal reviewers: RMS User Guide
  4. Internal Review and Feedback
  5. Complete a full draft proposal in RMS and provide a signed Cash Commitment Form to ORD-grants@curtin.edu.au by no later than Friday 10th March 2017. Feedback will be provided by ORD to finalise applications
  6. Internal Deadline for Completed Applications
  7. Final applications are to be submitted in RMS and fully signed Certification Form are to be provided to ORD-grants@curtin.edu.au by no later than Monday 27th March 2017.

Project applications led by other Universities

Curtin researchers who are to be named on applications that will be led by other institutions must provide a signed Cash Commitment Form to ORD-grants@curtin.edu.au no later than Friday 10th March 2017.

You will be required to progress a Certification form (available under the Resources Tab below) and ensure a signed copy is provided to ORD-Grants@curtin.edu.au for institutional sign-off by Monday 27th March 2017.

Resources

Please note: to download some of these documents, you will need to enter your Curtin Staff ID and password.

RMS 2.0 user guides

The following links are to downloads available on the Australian Government’s Australian Research Council website.

Curtin forms

Help

For any further enquiries, please do not hesitate to contact ORD-Grants@curtin.edu.au

ARC Discovery Early Career Researcher Award (DECRA) Commencing in 2018

The objectives of the DECRA scheme are to:

  • support excellent basic and applied research by early career researchers;
  • advance promising early career researchers and promote enhanced opportunities for diverse career pathways;
  • enable research and research training in high quality and supportive environments;
  • expand Australia’s knowledge base and research capability; and,
  • enhance the scale and focus of research in the Science and Research Priorities

The following information relates to the preparation and submission process for this scheme.

Timeline

Deadline Date
ARC DECRA applications open 16 January 2017
Expression of Interest 16 January 2017
Minimum Information Requirement (in RMS) 1 February 2017
Internal Review 13 February 2017
Internal Final Submission (includes budget and certifications) 14 March 2017

The application process

 1. Expression of Interest Expression of Interest forms should be submitted no later than 16 January 2017 to your Dean of Research and Faculty mentor.

Potential applicants are advised to discuss any proposed application with their line manager and Head of School in the first instance to determine feasibility of the project and resourcing requirements.

 

2. Minimum Information Requirement

Potential applicants are requested to enter minimum information in the ARC’s Research Management System (RMS) by no later than 1 February 2017 to ensure you will receive all relevant internal communications from the Office of Research and Development.

Minimum information needs to include:

  • Title
  • Applicant details
  • Research Team and Organisation details
  • Project summary

 

3. Full Application Commencement

On receipt of confirmation from Faculty Deans of Research and ORD, approved applicants should commence their full application in RMS.

All forms, processes and timelines will be available on the ORD website whilst Funding Rules, Instructions to Applicants, FAQ and other information will be available on the ARC website.

 

4. Internal Review and Feedback

The internal deadline for review and feedback of draft applications is 13 February 2017.

Please notify ORD-grants@curtin.edu.au once the application is ready for review.

 

5. Internal Deadline for Completed Applications

The final copy of the application must be submitted in RMS by 14 March 2017 for ORD certification and budget (approved by Local/Faculty area) and submission to the ARC prior to deadline.

 

Key ARC documents and information

For General information on Linkage Projects (Funding Rules, FAQ’s, sample application forms, Instructions to Applicants) visit the DECRA section on the Australian Government’s Australian Research Council’s website.

RMS 2.0 user guides 

The following links are to downloads on the Australian Government’s Australian Research Council’s website.

  • Introduction to RMS 2.0
  • Submitting a Proposal in RMS 2.0RMS 2.0 will be compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

RMS minimum system requirements

RMS 2.0 will be compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

Resources

Please note, to download some of these documents, you will need to enter your Staff ID and password.   Non Curtin staff members should contact ORD-grants@curtin.edu.au for access to the key documents provided below.

Curtin forms

Costing your project

For queries on how to cost your project please contact your Faculty related Research Support Team:

Faculty of Science and Engineering    ord-support-sae@curtin.edu.au

Faculty of Health Sciences                  ord-support-hth@curtin.edu.au

Faculty of Humanities                          ord-support-hum@curtin.edu.au

Curtin Business School                       ord-support-cbs@curtin.edu.au

Help

For any further enquiries, please do not hesitate to contact ORD-Grants@curtin.edu.au

Discovery projects for funding in 2018

The following information is designed to assist researchers and research administrators who are preparing Australian Research Council (ARC) Discovery Project applications for funding in 2018.

Here you’ll find information and links to the key documents applicants will need to read, along with tip sheets, templates and other resources created progressively by the Office of Research and Development (ORD).

The following information relates to applications for submission in March 2017.

Timelines

Deadline Date
ARC DP18 applications open 7 December 2016
Expression of Interest 19 December 2016
Minimum Information Requirement (in RMS) 19 December 2016
Internal Review 30 January 2017
Internal Final Submission (includes budget sheets and certifications) 20 February 2017

The application process

1. Expression of Interest

Potential applicants are advised to discuss any proposed application with their line manager and Head of School prior to commencing an application in RMS (Research Management System) to determine feasibility of the project and resourcing requirements.

If endorsed, the next step is to submit an Expression of Interest form no later than 19 December 2016 to your Dean of Research and Faculty mentor.

 

2. Minimum Information Requirement

Potential applicants are requested to enter minimum information in the ARC’s Research Management System (RMS) by no later than 19 December 2016 to ensure you will receive all relevant internal communications from the Office of Research and Development.

Minimum information needs to include:

  • Title
  • Applicant details
  • Research Team and Organisation details
  • Project summary

 

3. Full Application Commencement

On receipt of confirmation from Faculty Deans of Research and ORD, approved applicants should commence their full application in RMS.

All forms, processes and timelines will be available on ORD website whilst Funding Rules, Instructions to Applicants, FAQ and other information will be available on ARC website.

 

4. Internal Review and Feedback

The internal deadline for review and feedback on draft applications is 30 January 2017.

Please notify ORD-grants@curtin.edu.au once the application is ready for review.

 

5. Internal Deadline for Completed Applications

The final copy of the application must be submitted in RMS by 20 February 2017 for ORD certification and budget sheets (approved by Local/Faculty area), and submission to the ARC prior to deadline.

For further assistance please contact the ORD Grants team on +61 8 9266 4231 or ORD-grants@curtin.edu.au.

For any budget queries please contact your ORD-Support team:

Faculty of Science and Engineering     ORD-Support-SAE@curtin.edu.au

Faculty of Health Sciences                     ORD-Support-HTH@curtin.edu.au

Faculty of Humanities                            ORD-Support-HUM@curtin.edu.au

Curtin Business School                          ORD-Support-CBS@curtin.edu.au

 

Key ARC documents and information

For general information on discovery projects (Funding rules, FAQs, sample application forms, instructions to applicants, eligibility exemption request forms, important dates etc.) visit the Discovery Projects section on the Australian Government’s Australian Research Council website.

RMS 2.0 user guides 

The following links are to downloads on the Australian Government’s Australian Research Council’s website.

RMS minimum system requirements

RMS 2.0 will be compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

Resources

Resources

Closed Schemes

ARC Industrial Transformation Research Program

The application round for this grant is now open.

The Office of Research and Development (ORD) and the Faculty Deans of Research, are now calling for expressions of interest for those interested in applying for an ARC Industrial Transformation Research Hub or an ARC Industrial Transformation Research Centre.

The scheme will engage Australia’s best researchers in issues facing the new industrial economies and training the future workforce. The Industrial Transformation Priorities are:

  • Advanced Manufacturing
  • Food and Agribusiness
  • Oil, Gas and Energy Resources
  • Mining Equipment, Technology and Services
  • Medical Technologies and Pharmaceuticals

Timelines

Expression of Interest                   Friday 28th October

Internal Review                                Wednesday 23rd November

Internal Final Submission              Monday 12th December

 

Interested applicants should follow the application process outlined below:

Key Dates

  1. In the first instance, interested applicants will be asked to contact their Faculty Dean of Research and Associate Deputy Vice Chancellor, Research Brett Kirk to discuss their proposed application.
  2. Submit an Expression of Interest to ORD-Grants@curtin.edu.au no later than 5:00 pm Monday 28 October 2016
  3. The internal date for review of draft proposals for both schemes is 5:00 pm Wednesday 23 November 2016
  4. Internal Review and Feedback on draft applications is expected to be provided within 1 week of submission, 30 November 2016.
  5. The deadline for submission of finalised application to ORD via RMS is 5:00 pm Monday 12 December 2016.

Curtin Forms

Help

For any further enquiries, please do not hesitate to contact ORD on ORD Grants@curtin.edu.au

The application process

Key ARC documents and Information

For general information on Industrial Transformation Research Program including Funding Rules, Instructions to Applicants, Sample Application form click here

RMS  Minimum System Requirements

RMS 2.0 will be compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

RMS 2.0 User Guides

Future Fellowship commencing in 2017

The Future Fellowship scheme aims to:

  • Attract and retain outstanding mid-career researchers,
  • Ensure that outstanding mid-career researchers are recruited and retained, by Administering Organisations in continuing academic position,
  • Build collaboration across industry and/or research organisations and/or disciplines,
  • Support research in national priorities across all disciplines that will result in economic, environmental, social, health, and/or cultural benefits for Australia, and,
  • Strengthen Australia’s research capacity by supporting innovative, internationally competitive research.

Strategic alignment of proposals

It is critical that applicants demonstrate that Curtin is the best institution to host their Future Fellowship. Future Fellowships should align with some or all of the following:

The following information is designed to assist researchers and research administrators who are preparing Australian Research Council (ARC) Future Fellowship applications for submission and funding commencing in 2017. Here you’ll find information and links to the key documents applicants will need to read, along with templates and other resources created progressively by the Office of Research and Development (ORD).

Timelines

Expression of Interest            Monday 31th October

Internal Review                       Wednesday 16th November

Internal Final Submission     Wednesday 30th November

The application process

Expression of Interest

 In the first instance, interested applicants should contact their Faculty Dean of Research and Professor Brett Kirk, ADVCR on +61 8 9266 2155 to discuss their proposed application. If endorsed, the next step is to submit an Expression of Interest form to your Dean of Research and Cc to ORD Grants team no later than 31 October 2016 no later than 31 October 2016.

Full Applications

 Approved applicants should start developing their application. Proposals are to be entered directly into the ARC’s Research Management System (RMS) and applicants will need to obtain an RMS user account in order to access the system.

Internal Review and Feedback
The internal deadline for review and feedback of draft applications is 16 November 2016. Please notify ORD Grants team, once the application is ready for review.
Internal Deadline for Completed Applications
The final copy of the application must be submitted in RMS by 30 November 2016 for ORD certification and submission to the ARC prior to deadline.

Resources

ARC Documents

For general ARC information on this scheme, visit the Future Fellowships section of the funding tab on the ARC’s website. Here you will find:

  • Key documents and information
  • Key dates

General queries and Curtin guides

For further assistance including Curtin templates, forms and scheme guides, please contact Richard Pokonski, Research Development Officer on +61 8 9266 4231 / ord-grants@curtin.edu.au

Costing your project

For queries on how to cost your project please contact your Faculty related Research Support Team:
Faculty of Science and Engineering    ord-support-sae@curtin.edu.au

Faculty of Health Sciences                  ord-support-hth@curtin.edu.au

Faculty of Humanities                          ord-support-hum@curtin.edu.au

Curtin Business School                       ord-support-cbs@curtin.edu.au

Australian Laureate Fellowships 2017

The Australian Laureate Fellowships scheme gives preference to researchers who will play a significant, sustained leadership and mentoring role in building Australia’s internationally competitive research capacity and are considered to be of an outstanding international repute.

Timelines

Expression of Interest                    Friday 14th October

Internal Review                               Thursday 10th November

Internal Final Submission             Thursday 24th November

The application process

Expression of Interest

As an interested applicant, you should contact your Faculty Dean of Research and Professor Brett Kirk, ADVCR on +61 8 9266 2155 to discuss your proposed application by no later than 14 October 2016.

Full Applications

Once approved, you can now start developing your application. Your proposal is to be entered directly into the ARC’s Research Management System (RMS). To access RMS or set up an account – click here

Internal Review and Feedback

Your draft application needs to be ready for internal review and feedback by 10 November. Once ready, notify the ORD Grants team.

Internal Deadline for Completed Applications

The final copy of your application must be submitted in RMS by 24 November 2016 for preparation for submission to the ARC. Once submitted, notify the ORD Grants team.

Resources

ARC Documents

For general ARC information on this scheme, visit the Australian Laurette Fellowships section of the funding tab on the ARC’s website. Here you will find:

  • Key documents and information
  • Key dates

General queries and Curtin guides

For further assistance including Curtin templates and scheme guides, please contact Richard Pokonski on +61 9266 4231 / ord-grants@curtin.edu.au

Costing your project

For queries on how to cost your project please contact your Faculty related Research Support Team:

Faculty of Science and Engineering    ord-support-sae@curtin.edu.au

Faculty of Health Sciences                  ord-support-hth@curtin.edu.au

Faculty of Humanities                          ord-support-hum@curtin.edu.au

Curtin Business School                       ord-support-cbs@curtin.edu.au